On Booking

What Tourists Should Do When Booking a Safari with Ideal Africa Smartours

Booking a safari with Ideal Africa Smartours is the first step towards an unforgettable adventure! To ensure a seamless and enjoyable experience, here’s a checklist of what you, as a tourist, should do:

1. Initial Contact & Inquiry:

• Reach Out to Us: Contact Ideal Africa Smartours through our website, email, or phone. Let us know your travel preferences, desired dates, group size, and any specific interests (e.g., specific national parks, wildlife, cultural experiences).
• Be Specific: The more details you provide, the better we can tailor a safari that meets your expectations and budget.

2. Review Proposed Itinerary & Quotation:

• Carefully Examine: Once you receive a proposed itinerary and quotation from Ideal Africa Smartours, review it thoroughly. Check the included services (accommodations, meals, game drives, park fees, transfers), and note what is excluded (e.g., international flights, visas, personal expenses, tips).
• Ask Questions: Don’t hesitate to ask your Ideal Africa Smartours consultant for clarification on any aspect of the itinerary, pricing, or terms and conditions. We are here to help!

3. Confirm Your Booking & Payment:

• Provide Necessary Information: Once you are satisfied with the itinerary, confirm your booking with Ideal Africa Smartours. You will likely be asked for personal details (full names as per passport, passport numbers, nationalities, dates of birth) for all travelers.
• Make Your Deposit: A deposit is typically required to secure your booking. Ensure you understand the payment schedule and accepted payment methods. Keep records of all transactions.

4. Obtain Travel Insurance:

• Crucial Step: As highlighted in our “Preparing to Travel” guide, secure comprehensive travel insurance immediately after booking. This should cover medical emergencies, trip cancellations, lost luggage, and emergency evacuation. This is vital for your peace of mind and protection.

5. Secure Visas & Valid Passports:

• Apply for E-Visa: Begin the e-visa application process for Kenya well in advance (at least two weeks prior to departure) at http://evisa.go.ke/.
• Passport Validity: Ensure your passport is valid for at least six months beyond your intended departure date from Kenya and has at least two blank pages.
• Print Confirmation: Print a copy of your approved e-visa and carry it with your passport.

6. Consult Your Doctor for Health Requirements:

• Yellow Fever Vaccination: If required based on your country of origin or transit, obtain your Yellow Fever vaccination certificate.
• Malaria Prophylaxis & Other Vaccinations: Discuss malaria prevention and any other recommended vaccinations or health precautions with your doctor or a travel clinic.

7. Plan Your International Flights:

• Book Flights: Once your safari dates are confirmed with Ideal Africa Smartours, book your international flights to and from Kenya (typically Jomo Kenyatta International Airport, Nairobi – NBO).
• Share Flight Details: Inform Ideal Africa Smartours of your flight arrival and departure details so we can arrange airport transfers accordingly.

8. Consider Your Packing List:

• Review “What to Pack”: Refer to our “Preparing to Travel” guide for a comprehensive packing list. Focus on light, neutral-colored clothing, comfortable walking shoes, sun protection, and essential personal items.
• Soft-Sided Luggage: Remember the baggage limitations, especially if your itinerary includes light aircraft flights, and opt for soft-sided bags.

9. Familiarize Yourself with Local Information:

• Read “Preparing to Travel”: Re-read the entire “Preparing to Travel” document provided by Ideal Africa Smartours. This covers essential information on currency, tipping, local customs, safety, and communication.
• Learn Basic Swahili Phrases: A few simple phrases like “Jambo” (hello) and “Asante” (thank you) can enhance your interactions.

10. Final Payment & Pre-Departure Briefing:

• Complete Balance Payment: Ensure the final balance of your safari is paid by the due date specified by Ideal Africa Smartours.
• Receive Final Documents: Ideal Africa Smartours will provide you with final safari documents, including your detailed itinerary, emergency contacts, and any necessary vouchers.
• Ask Any Last Questions: Don’t hesitate to reach out to us with any last-minute questions or concerns before your departure.